Unauthorized Signing of Contracts

Individual employees and students of Monmouth University are not authorized to sign contracts on behalf of the University, including those for professional and consulting services, insurance, construction, performing arts and lectures, facilities and equipment rental, grants and loan agreements.
A Board of Trustees resolution dated 2/2/94 designates the authority for signing contracts to the president.
The Vice President for Finance has the authority to sign contracts as well, and in the President's absence, grant documents.
The Vice President for Student Services is authorized to sign contracts with performers appearing on campus.

The by-laws of the University state that the President may designate signing authority to other Officers of the University.
A list of the type of contracts signed by each Officer and the dollar level authorized is to be approved by the President and maintained on file in the President's office. It is the responsibility of individual Officers to update these lists as new contract situations arise.

Original contracts are to be maintained on file in a central location designated by the President. Contracts involving payment of $100,000, or more require Board of Trustee approval. Multi-year contracts and contracts where the University's authority is delegated to a vendor must be reviewed by President and Legal Counsel prior to signing.

Code of Ethics

All purchasing activity is to be conducted in accordance with the University's Code of Ethics with respect to conflicts of interest.