Functions and Authority

The Director of Purchasing is the authorized agent for the University in the procurement of goods and services. The function of the department is as follows:

A. To purchase equipment, materials, supplies and services as required,
giving due consideration to price, quality, delivery, terms of payment,
shipping services and other factors that have an effect on end cost.

B. To issue purchase orders, monitor receipt of goods, approve invoices for
payment and ensure that proper credit is received for return goods.
To maintain adequate purchasing records to meet the requirements of law
and provide information for management use.

C. To maintain control over purchases and to assure compliance with policies and procedures.

D. To handle contacts with vendors with respect to returns, overcharges,
damage claims, guarantees and warranties.

E. To assist departments in developing multiple sources of supply for the purpose of competitive bidding.

F. To assist departments with regard to technical and product information.

G. To ensure proper disposal of unwanted University property.